In this article you will find real examples of the benefits obtained by one of our customers through the use of the Smeetz booking and management software.
Our collaboration with nightclubs allows them to:
- simplify the ticket sales process,
- have a real-time view of sales,
- generate valuable analytical data,
- save time,
- reach a wider audience,
- and make better informed decisions.
In this article, I will talk about a real case: a very popular Lausanne nightclub organising weekly parties and some larger annual events.
A unique system for online and at-the-door sales
Before using Smeetz, this organiser only sold tickets online for his very large events. The rest of the time, tickets were only available at the event site, on the event day.
From now on, tickets will be sold for each event on several channels, while managing a single stock:
1. Sale of your tickets online
Thanks to online sales, tickets are now open for sale 24 hours a day, 7 days a week. This allows the club to reach a wider audience and sell tickets in advance, allowing a prediction of the success of the events. It is also possible to know which channel converts the most; whether it is social media (Facebook, Instagram, etc.), ads (Facebook Ads, Google Ads, etc.), newsletters, promoters or else.
This club also uses differentiated online prices based on people's entry time to fill the club as quickly as possible. For example, a ticket valid before midnight may cost less online and at-the-door than a ticket valid after midnight.
With this data, marketing strategies can be implemented in real time. For example, for a party that has low sales, it is possible to offer a promotional code in order to generate an increase in sales.
As for the participants, they no longer have any problems at the entrance of the events: no more waiting in the cold and no more worries about payment. Online, all payment methods are accepted and a confirmation email is automatically sent when a purchase is made.
To learn more about the benefits of online sales, feel free to read this article: "How to optimise your online bookings using the booking widget".
2. Sale of your tickets at-the-door
On the day of the event, there are always people willing to purchase their tickets on-site. With Smeetz, the physical point of sale of the event is directly linked to the online sales system. Online and offline sales are done in parallel and online sales no longer have to be stopped once on-site sales have started.
On your Pro Space, you will have all your online and offline sales information in real time.
The on-site sales system requires a computer or tablet and a printer, if a printed ticket is required. To learn more about the point of sale, do not hesitate to read this article.
3. Reservation of tables and member cards online
In addition to the entrance tickets, it is possible to propose the reservation of tables thanks to the integration of a seating plan. The sale of club membership cards can also be added. Soon, we will also add the possibility to include deals with hotels and restaurants.
For online table reservations, it is possible to add fields to customise the customer experience. Thus, all details are settled online.
4. Quick scanning of your tickets at the entrance
When booking online, a confirmation email is automatically sent to the participant with a QR code and a ticket attached in PDF format. There is no need to print the ticket. As long as the QR code is clearly visible on a mobile phone, it is scanned at the entrance without any problem.
The scanner is also a simple mobile phone. If there is a large influx of people, any authorised team member can take out their phone and start scanning tickets. In addition, a QR code has the advantage of being scannable in all directions, unlike a traditional bar code.
For example, at a major event of this organiser during the summer, a minimum time of 45 minutes was scheduled to bring nearly a thousand people aboard a boat. Thanks to the Smeetz scanning system, the tickets were scanned in a record time, allowing the boat to leave early.
5. A single ticket for several entries
Our client is the partner of an outdoor festival that lasts 3 days. At the end of each day, there is the possibility to continue the evening in our client's nightclub. Tickets on sale are therefore for the festival during the day, the evening in the club or a combo of both for a day or several days.
Before our collaboration, this organiser used different bracelets for each type of ticket and therefore each entry. Since they use Smeetz, there are no more bracelets at this festival. For example, a single ticket is sufficient for two events in two different locations. The ticket remains valid to be scanned once at each entry.
This solution simplifies the logistics and saves money. For a festival of more than 5'000 people, each necessary bracelet can cost between CHF 0.05 and CHF 0.5. The cherry on top, it's also environmentally friendly 😊.
6. Measuring the success of promoters and free invitations
Whether you organise free or paid events, by using Smeetz you can collect valuable information about your customers without any effort on your part.
This club uses the Smeetz booking system for its free parties and for guestlist management at paid events. By using a single system continuously, data collection is simplified and it is possible to know the exact level of participation at each event.
This club also uses promoters to bring clients to the various parties. In the past, each promoter had a guestlist at the club entrance and as soon as someone on the list entered the club, the bouncer would check the name on the list. This manual process was slow and advocated many mistakes. Since promoters are paid according to the number of their guests entering the club, these data are important.
With Smeetz, each promoter has his/her own personalised promo code to allow their guests to book tickets for free. When a person comes to the club and scans its ticket, this promoter's statistics are automatically updated. Thus, it is now very simple to know which promoter brings in the most people.
Free invitations are managed by the same system as paid tickets. Thus, the exact participation rate of each event is known, as well as the number of tickets sold and free guests present.
Automatic data collection to facilitate marketing and analysis
7. A better understanding of your sales thanks to our analytical data
During ticket sales, the collected data is automatically transformed into statistics on pro.smeetz.com.
For example, through the use of tagged links, it is possible to know where sales come from. Is it from the organiser's website? A Facebook post? A newsletter? An Instagram ad? The Smeetz platform? This data allows you to focus on the channels that yield the most. To learn more about tagged links, feel free to read this article: "Tag your product links to find out where your sales come from".
If promotional codes are used for a period of time, it is possible to know the exact impact of these strategies on the sales. To learn more about the discount codes, feel free to read this article: "How promotion codes can help you increase your tickets sales".
There are also statistics on the means of payment used and the types and quantities of tickets sold over time.
Feel free to take a look at your statistics at https://pro.smeetz.com/app/analytics/sales-analytics.
8. Analyses of scans to determine the actual participation rate
With each scan, the data is saved under the organiser's Pro Space on https://pro.smeetz.com/app/analytics/scanner-analytics. It is therefore possible to see in real time how many participants have scanned their tickets and what are the busiest times. The statistics are also divided according to the types of tickets sold.
This insight is useful to better manage your staff between low and busy times.
9. Optimisation of your ads thanks to our marketing tools
Smeetz's marketing team also advertises certain events on its social networks and in its newsletters. This increases the visibility of the event and allows it to reach a wider audience.
For example, for the festival mentioned above, we published sponsored posts on Facebook the last 10 days before the event. Our ads reached more than 8'000 people and with an average cost per purchase of CHF 1.27, each franc invested generated CHF 40.35 in sales.
The success of our ads is directly linked to the use of the Facebook Pixel. This tool links the interactions between our booking software and your website with Facebook users, which allows us to target our ads to the users most likely to act on our message.
We have also made unsponsored posts on our Facebook and Instagram pages and included links to book certain events in our newsletters sent to all our users.
The Facebook Pixel allows you to target your audience in the same way on your own social networks. To learn more about the Facebook Pixel, feel free to read this article: "How the Facebook Pixel can optimise your Facebook ads"
10. Integration with HubSpot
We advise our customers to integrate with HubSpot, a platform that allows them to manage all tasks related to marketing, sales, CRM, customer service, etc. HubSpot is then directly linked to their Pro Smeetz Account.
Thus, each organiser has his contacts on HubSpot with their booking history. This allows the managers to track their client's progress and consequently facilitates the interactions between customers, support and marketing. Indeed, thanks to the booking data, HubSpot makes it possible to target marketing more effectively. For example, customers can receive specialised newsletters depending on the parties they attended.
Want to talk ?
Contact us to discuss a future collaboration:
- By phone: +41 21 588 17 12
- By email: firstname.lastname@example.org
- On our website: pro.smeetz.com